How to Write an Iteration Report?

14Mar09

So you have chosen to carry out your project in an iterative way and completed the first iteration. How should you write an iteration report ? What should this report contain ? Why is it important?

What is Iteration?

Iterations stands for the repetition of activities in the computer jargon. In simple words, if you are following the same activities in different phases of your project, you are iterating the project. You can read more about iteration.

Purpose of Iteration Report

Since a successful project manager should always involve the stakeholders in the “information loop”, iteration report is used as a means of formal reporting  on  the  status  or/and  the  progress  of  the project to  key stakeholders.

Outline

Although it may differ from project to project, here is what I have done for my e-marketing master thesis.

Report Purpose
Objectives Status
Adherence to Plan
Problems and Lessons Learned
Suggested Changes
Risk Assessment
Future Directions
Schedule
Best Practices

What do I write in these titles ?

Report Purpose : This is very straight forward. Just state why you are writing this report.
Objectives Status: This is the most important part of the report. Since most probably, you have already stated your objectives before the iteration, list all the objectives and their statuses here. Example:

Objective Status
Create the Forteks Webshop:
  • Order “WebShop Basic” version from Textalk
The version has been updated to “Webshop Basic” packet from the “Webshop Lite” in order to be able to use Forteks’ own domain and the advanced SEO tactics
  • Order the SEO Add-on from Textalk
The add-on has been ordered and configured successfully.
  • Use virtual hosting to redirect Forteks.se to the Forteks WebShop
The necessary “CNAME” settings have been carried out and now the “forteks.se” domain redirects visitors to the actual “Forteks WebShop”.

Adherence to Plan: Here you can have a table which contains your deliverable, its due date and actual delivery date.Example:

Deliverable

Due Date

Delivery Date

Deliverable Status

Situation Analysis Report

14.2.2009

10.2.2009

Completed

Short-Term Action Plan

18.2.2009

18.2.2009

Completed

Problems and Lessons Learned : It is a good exercise to state what type of problems you have come across and what you have learned. If you have a big problem about the project, it is good to mention it now since you wouldn’t want to “surprise” the stakeholders at the end ! (This is again the “information loop” principle.)
Suggested Changes: So you have seen some aspects of the project that  you haven’t been able to see at the beginning and you want to change your plan. Then you should write them in this part.
Risk Assessment: Every project has its risks, but to minimize them you have to spend some time on them. It’s a good practice to have a table of the possible risks and your strategies to minimize them. Example :

Risk

Mitigation Strategy

Contingency Plan

Not many visitors on the website. Create effective ads on Google and other sources. Try increasing the conversion rate.

Mitigation Strategy: How can I prevent this risk?

Contingency Plan : What can I do if the risk takes place?
Future Directions : What is coming next after this iteration ? You should define what you are going to do next in this section.

Schedule: Since you have stated what you are going to do next, it is also great to show the stakeholders your schedule of doing them.

Meanwhile, check out my “First Iteration Report” for my master thesis. What else do you think must go into the Iteration Report ?

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3 Responses to “How to Write an Iteration Report?”

  1. 1 Hakan

    Merhabalar,
    hangi uni, bölüm?


  1. 1 How To Write an Iteration Report ? « Sun Shines on KTH

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